When you feel overwhelmed!

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(Courtesy of Ticor Title)

6 tips you can do to cope:

1.     Acknowledge you can’t do it all. The idea that you will eventually get caught up is a myth. It’s impossible. You have more work than you can reasonably expect to get done. And unfortunately, your workload is not static. Even now, while you are reading this post, your inbox is filling up with fresh new tasks.

2.     Time Block. Physically write in your day planner. Treat each task like an appointment even if it’s a personal plan with friends, getting organized for an appointment or need a carwash. Treat it all like an appointment and show up!

3.     Practice workload triage. On the battlefield, medics have to decide where to apply their limited resources. They can’t help everyone. According to Dictionary.com, triage is
the process of sorting victims, as of a battle or disaster, to determine medical priority in order to increase the number of survivors. “Some patients will survive without medical care. Some won’t survive even if they have medical care. Triage means ignoring these two groups and focusing on those that will only survive with medical care. You must know which things you can safely ignore and which things demand your intervention.

4.     Start a daily to do List. Put a * by the urgent ones. Review your list constantly throughout the day and highlight when 100% done. Write down all business and personal tasks. Put your To Do List in an 8 ½ x 11 spiral bound notebook and carry it with you all day long. Keep reviewing it!

5.     Practice intentional neglect. Many people practice the opposite—unintentional neglect. They forget to do something or they are late in meeting their deadlines. They don’t like this behavior and neither do those who are counting on them. But this inevitably happens if you don’t practice intentional neglect.  “But,” you may ask, “what about tasks I don’t think are important but someone else does?” Great question. The bottom line is you must learn to say “no” to the unimportant tasks, so you can say “yes” to the important tasks and actually get them done.

6.    Do the next most important thing next. Multi-tasking is a myth. You really can’t do more than one thing at a time—at least more than one thing that requires focused attention. So get your list of priorities, do the most important thing first, then move to the next item and work down your list.